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Cost-saving Tips: 4 Strategies to Optimize Your Web Scraping Budget (Examples Included)

Cost-saving doesn’t have to equate to cutting corners. By making intelligent decisions about what you need to scrape, how often to scrape, and whether to outsource, you can maintain or even enhance the quality of our web scraping project while keeping costs in check.

Embracing these strategies can mean the difference between a web scraping project that provides valuable insights and one that drains resources. Let’s stay focused on what truly matters, continually assess our needs, and not be afraid to make adjustments. These steps will guide us toward an effective, efficient, and economical web scraping project, aligning our goals with our budget, no matter the size of your project or industry. 

1. Reduce the Number of Websites to be Scraped and Limit to Only Key Target Websites

Web scraping a large number of sites is not just costly but can lead to a jumble of information that might not be relevant. Let’s consider why reducing this number is beneficial:

  • Cost Reduction on Building Crawlers: Every new site may require a unique crawler. By limiting yourself to only key target websites, you can significantly reduce the costs associated with constructing and maintaining these crawlers.
  • Focus on What Matters: By prioritizing the sites that are most relevant to your project, it is ensured that the information gathered is valuable, directly contributing to your goals without unnecessary expenditure.

Example: Let’s say you’re diving into the vast world of fashion trends. While it’s tempting to cast a wide net and scrape data from every fashion blog and website out there, it’s essential to prioritize quality over quantity. By honing in on authoritative industry pillars like Vogue, Elle, or GQ, you ensure that the data you’re gathering is both relevant and reputable. These major publications not only have a track record of setting and reporting authentic trends but also offer comprehensive insights, often backed by expert opinions and detailed research. So, instead of sifting through heaps of data from myriad sources, some of which might be redundant or not up to the mark, you obtain precise, high-caliber information from a few select platforms. This method ensures efficiency and relevance, minimizing the time and resources spent on potentially extraneous or low-quality data.

2. Only Collect the Needed Data and Not to Scrape Everything on the Websites

It might be tempting to scrape everything, thinking that more data equals better insights. However, this approach is counterproductive:

  • Reduction in Software Development Costs: By concentrating only on the required data, you can cut back on software development costs. This selective approach reduces the complexity of the scraping project.
  • Bandwidth Savings: Scraping everything on the websites can consume a significant amount of bandwidth. Being selective in what you need to scrape helps in cutting down these costs.

Example: Imagine you’re researching shoe pricing trends on an e-commerce platform. While each product page may contain a myriad of details such as reviews, product descriptions, shipping information, and so on, your project might only necessitate specific details. Instead of extracting every single piece of information about the shoe, streamline your scraper to capture only the price, brand, and color of each item. By focusing exclusively on these key attributes, you ensure that your scraper is gathering data that’s directly relevant to your project’s objectives, and you’re not overloading your storage with superfluous details. This approach not only saves time but also bandwidth and storage costs, ensuring you’re gathering just what you need and nothing more.

3. Run Less Updates if Possible

Consider how frequently you need the data to be updated. Do you need daily updates, or can you properly manage the project with weekly ones?

  • Study the needed frequency: If you only need the updated results every week, there is no need to run the web scraping job every day. This decision alone can lead to substantial savings on server strain, bandwidth, and human resources.

Example: You’re monitoring hotel price fluctuations in a bustling city. Initially, you might think that daily scrapes would offer the most up-to-date information. But after some analysis, you realize that significant price alterations predominantly happen on a weekly basis, likely corresponding to promotional or weekend rates. Given this insight, it’s prudent to recalibrate your approach. Instead of exhausting resources with daily scrapes, optimize your scraper to gather data at the week’s close. This way, you still capture the pivotal price changes without inundating your system with redundant data. By aligning your scraping frequency with the actual pace of price modifications, you ensure efficiency while still retaining data accuracy.

4. Outsource the Job to a Professional Service Company

While handling everything in-house gives us control, it might not always be the most cost-effective option:

  • Affordable Expertise: Professional service companies can do the web scraping jobs at a much lower cost. This not only saves on direct costs but ensures a more efficient and streamlined process.
  • Higher Quality Results and Cost-Saving on QA: Web scraping professionals provide higher quality results, which means we’ll save on the cost of quality assurance (QA) and repeated work due to data quality issues. This aspect alone can trim down a significant chunk of the expenses.

Example: An enterprise-level auto parts company with a vast product range, from simple car mats to intricate engine components – With the market being highly competitive, it’s imperative for the enterprise to keep a keen eye on how their prices stack up against competitors, especially since these competitors span various regions with their own e-commerce platforms, promotions, and pricing strategies.

Initially, they attempted to manage their web scraping in-house. They had to constantly develop and adjust crawlers for each competitor’s website, some of which were protected against scraping or had frequently changing structures. The in-house team often found themselves in a loop of troubleshooting, adaptation, and maintenance, drawing resources away from their core business operations.


Realizing the sheer scale and specificity of the task, the auto parts corporation decided to outsource this job to a professional enterprise-level web scraping company, specializing in complex scraping tasks. The service provider already had experience with automotive industry websites, had access to a vast array of IP addresses to bypass scraping blocks, and boasted advanced algorithms that could quickly adapt to changing website structures.

By outsourcing, the auto part company received concise, accurate, and timely reports comparing their prices with competitors, without the headaches of maintaining the scraping infrastructure. They reduced operational costs and could now focus on strategic decisions. 


The infographic below sums up the 4 ways you can reduce cost on your web scraping project: 

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